Tech Docs: Data Backup
Backing Up Your Facil Data
Only the Facil data file has to be backed up. The location and name (usually FacilData##.mdb) of the data file in use is shown at the bottom of the Facil main menu.
Generally, it's best to make your backup at the end of the day after work is done and no one is using Facil. If you are using backup software that lets you schedule the backup, the middle of the night is the preferred time.
Making a copy of the file on the same hard disk with the original is not adequate protection; if the disk is damaged, you could lose both the original and the copy.
Any physical form of backup (CD, DVD, or a external hard drive) can be used and any backup software. When you first set up your backup software, hardware, and media, you must do a test backup and restore to make sure it works properly (and that you are using it properly!). Nothing could be worse than to make backups religiously, only to find that they don't work the first time you actually need them.
You should either store your backup copies off-site or make an additional backup each week and take it off-site. A disaster that destroys your server will likely also destroy the backups that are sitting next to it.
It is important to understand that a single copy from the previous day is really not enough of a backup. Unlike most documents, that are saved once and typically changed infrequently, a database like Facil is constantly changing. If you have a problem with data corruption, and you do not notice it right away, you may backup your corrupted file and, if you have only one night of backup, you then have no good copy at all! You should maintain multiple backup copies extending back at least a month. A common way of doing this is to use a Day/Week/Month rotation. It works like this...
You may already have backup software, but if you do not, there is an excellent choice available at a very modest cost. This program has just the features needed to do a reliable and simple job of backing up your data. The program is called Argentum Backup. You can download the program from the vendor's web site at http://www.argentuma.com/. A 15 day free trial is available; you can purchase the full version of the program for only $39. The features that make Argentum Backup a great choice for backing up Facil data are:
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